Internal Job Advert (July 2024)

Career Opportunities

The Office of the University Secretary, Kabale University, invites applications from suitably qualified and interested staff members for the following positions:

Position: PRINCIPAL PLANNING OFFICER
Salary Scale: PU5NTNSc
Vacancies: 01
Ref. No.: KAB INT/1/1/2024
Responsible to: Deputy Chief – Planning and Investment
Responsible for: Senior Planning Officer, Senior Investment Officer

JOB SUMMARY:

The Principal Planning Officer will be responsible for supporting the Deputy Chief – Planning and Investment in the development, implementation, and monitoring of Kabale University’s strategic plans. The incumbent will be responsible for coordinating the planning process, monitoring progress against the strategic plan, and preparing reports for the management team.

DUTIES AND RESPONSIBILITIES:

  • Coordinate the development of Kabale University’s strategic plans and annual operational plans.
  • Monitor progress against the strategic plan and report on progress to the management team.
  • Develop and maintain relationships with internal and external stakeholders.
  • Conduct market research and analysis to inform the development of the strategic plan.
  • Prepare reports and presentations for the management team and other stakeholders.
  • Develop and maintain a system for tracking and reporting on key performance indicators.
  • Develop and implement policies, procedures, and guidelines to support the strategic planning process.
  • Provide advice and support to the university management team on matters related to strategic planning.
  • Coordinate with other departments and units to ensure alignment with the strategic plan.
  • Identify and recommend improvements to the strategic planning process.

 PERSON SPECIFICATION:

  • Master’s degree in Business Administration, Economics, or a related field.
  • Bachelor’s degree in Business Administration, Economics, or a related field.
  • At least five (5) years of working experience, three (3) of which should have been at senior level in strategic planning.

SKILLS AND KNOWLEDGE:

  • Knowledge of strategic planning principles and practices.
  • Excellent analytical and problem-solving skills.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and high level of accuracy.
  • Ability to manage and prioritize multiple tasks and meet deadlines.
  • Strong ethical standards and integrity.
  • Familiarity with planning and reporting software and systems.
  • Ability to maintain confidentiality and handle sensitive information.

Post Title: PRINCIPAL COMMUNICATIONS OFFICER
Salary Scale: PU5NTNSc
Vacancies : 0 1
Ref. No: KAB INT/2/1/2024
Responsible to: Deputy Chief- Communications, Branding & Marketing
Responsible for: Senior Communications & Branding Officer

 DUTIES AND RESPONSIBILITIES:

  • Reports to the Deputy Chief communications, Branding and Marketing
  • Responsible for Senior Communication and Branding Officer
  • Initiating international partnerships and networks for the University
  • Developing an international Communication & Marketing Strategy for the University
  • Developing an international Communication and Marketing policy
  • Managing the international networks, stakeholders of the University
  • Establishment of and management of the international partners’ website for the university
  • Ensuring the university’s visibility in external networks through all available communication channels
  • Enhancing the University’s Image internationally through strategic partnerships & collaborations
  • Publication of the universities internal bulletins
  • Contribute to the university newsletter

 PERSONAL SPECIFICATION:

  • Master’s degree in Communication, Branding and Marketing are essential.
  • Bachelor’s degree in Communication, Branding, Marketing or a related field are desirable.
  • Demonstrated experience of leading Communication teams in academic institutions or environments.
  • Proven skills in timely delivery on assigned duties.
  • Experience in Communication & Marketing policies and strategy design.
  • Experience in communication and marketing networking internationally and nationally.
  • Should have good interpersonal and effective communication skills.

 SKILLS AND KNOWLEDGE:

  • Strong and demonstrated understanding of international networks, collaboration and marketing.
  • Experience of working and negotiating with internal senior managers and stakeholders.
  • Demonstrated evidence of understanding the duties of international partnerships and stakeholder engagement.
  • Knowledge of contemporary global communication and Marketing trends.
  • A demonstrated mastery of digital communication and marketing strategy execution
  • At least 4 years’ experience in a senior supervisor position.
  • High skills in service marketing and service system audits.
  • Strong technical skills in team leadership and organizational networking.
  • Excellent communication and interpersonal skills, with the ability to work with the university stakeholders such as staff and students.
  • Strong multi-tasking skills and ability to coordinate multiple tasks
  • Strong analytical and problem-solving skills.
  • A demonstrated ability to work with other top university organs that set the strategic pace of the university
  • Strong attention to detail and a commitment to accuracy.
  • Ability to work under pressure and meet deadlines.
  • Flexibility and adaptability to changing priorities and requirements that arise in the usual university environment.

POST TITLE: PRINCIPAL ASSISTANT REGISTRAR
Salary Scale: PU5NTNSc
Vacancies: 01
Ref. No: KAB INT/3/1/2024
Responsible to: Deputy Academic Registrar
Responsible for: Senior Assistant Academic Registrar   

PURPOSE OF THE JOB:

The Principal Assistant Academic Registrar will be responsible to the Deputy Academic Registrar for the coordination, management and supervision of academic activities in the University. S/he will be responsible for assisting the Deputy Academic Registrar in ensuring effective implementation of academic policies, procedures and systems.

DUTIES AND RESPONSIBILITIES:

  • Coordinate the activities of the academic departments, faculties and schools in the University.
  • Develop and implement academic policies and procedures.
  • Ensure compliance with academic regulations and standards.
  • Manage the academic calendar and schedules.
  • Oversee student registration and academic records management.
  • Provide academic advice and support to students.
  • Supervise the preparation and printing of examination papers.
  • Manage the examination processes and results management.
  • Maintain academic statistics and reports.
  • Liaise with external academic bodies and partners.
  • Participate in the development of the University’s strategic plan and budget.
  • Undertake any other relevant duties as assigned by the Academic Registrar.

PERSON SPECIFICATION:

  • Master’s degree in Education or any other relevant field.
  • Bachelor’s degree in Education or any other relevant field.
  • A minimum of 7 years of relevant work experience 3 of which should have been at the level of Senior Assistant Academic Registrar in an academic environment.
  • Experience in academic administration, policy development and implementation.
  • Knowledge of higher education policies, regulations and standards.

 SKILLS AND ABILITIES:

  1. Excellent communication, interpersonal and leadership skills.
  2. Strong analytical, problem-solving and decision-making skills.
  3. Ability to work under pressure and meet deadlines.
  4. Proficiency in computer applications and database management.
  5. Ability to work effectively in a team.
  6. High level of integrity, honesty and confidentiality.
  7. Ability to work with minimal supervision.

 PERSONAL ATTRIBUTES:

  • A strong commitment to the mission and values of the University.
  • A self-motivated and results-oriented individual.
  • A person of high professional and ethical standards.
  • A strong sense of initiative and innovation.
  • A high level of attention to detail.

Post: SENIOR WARDEN
Salary Scale: PU6.1 NTNSc
Vacancies: 01
Serial. No.: KAB INT/4/1/2024
Responsible to: Dean of Students
Responsible for: Warden

PURPOSE OF THE JOB:

The Senior Warden is responsible to the Dean of Students for the overall management and administration of a Hall of Residence at Kabale University. The job holder will be responsible for creating a conducive living and learning environment for students and ensuring that the Hall of Residence is an integral part of the academic and social life of the University.

KEY DUTIES AND RESPONSIBILITIES:

  • Manage the day-to-day operations of the Hall of Residence.
  • Develop and implement policies and procedures for the Hall of Residence that are in line with the University’s goals and objectives.
  • Promote a safe and secure living environment for students in the Hall of Residence.
  • Supervise and manage a team of wardens and support staff in the Hall of Residence.
  • Develop and implement programs and activities that promote the academic and social development of students living in the Hall of Residence.
  • Provide guidance and support to students on academic, personal and social issues.
  • Manage the allocation of rooms to students in the Hall of Residence.
  • Maintain accurate and up-to-date records of students living in the Hall of Residence and their activities.
  • Develop and maintain partnerships with external organizations to support the development of programs and activities in the Hall of Residence.
  • Coordinate the maintenance and repair of the Hall of Residence facilities and equipment.
  • Develop and implement evaluation tools to measure the effectiveness of programs and activities in the Hall of Residence.

 PERSON SPECIFICATION:

  • Master’s degree in Education or Social Sciences.
  • A Bachelor’s degree in Education or Social Sciences.
  • At least five (5) years of working experience three(3) of which should have been served at the level of Warden in managing a Hall of Residence or a similar position in a higher education setting.
  • Experience in developing and implementing programs and activities that promote the academic and social development of students.
  • Experience in managing a team of staff.

 SKILLS AND KNOWLEDGE:

  • Excellent communication and interpersonal skills.
  • Knowledge of student behavior.
  • Ability to work independently and as part of a team.
  • Ability to manage and prioritize multiple tasks.
  • Excellent problem-solving and decision-making skills.
  • Knowledge of health and safety regulations and procedures.
  • Ability to maintain confidentiality.
  • Computer literacy.
  • Customer Care
  • Public Relations

TITLE: SENIOR COUNSELLOR
Salary Scale: PU6.1NTNSc
Vacancies: 01
Serial. No.: KAB INT/5/1/2024
Responsible to: Dean of Students
Responsible for: Counsellor

PURPOSE OF THE JOB

  • To provide counseling and guidance support both students and members of staff.

DUTIES AND RESPONSIBILITIES

  • Supports the Deputy Director/ Counselling and Guidance in planning and developing appropriate programs, strategies and activities for counselling and guidance at the University.
  • Counsels and guides staff and students on resolving their problems.
  • Compiles and maintains a record of useful information on Guidance and Counseling services and makes it available to the clients.
  • Supports the Deputy Director/ Counselling and Guidance in developing and disseminating guidelines on the available counselling and guidance services.
  • Conducts counselling and guidance sessions as appropriate.
  • Refers clients to other specialized services entities as found appropriate following evaluation.
  • Liaises with other entities to get appropriate information or support that can enhance counseling and guidance services.
  • Supports the Deputy Director/ Counselling and Guidance in researching, evaluating and selecting instructional materials and equipment to support counselling and guidance programs.
  • Organises and conducts counselling and guidance training programs and workshops.
  • Responds to queries from parents and other internal and external clients taking into account the applying principles of confidentiality and non-disclosure.
  • Performs official duties assigned by the Deputy Director/ Counseling and Guidance.

 PERSON SPECIFICATIONS      

  • Should have a Master’s degree in Psychiatry, Philosophy, Counseling and Guidance or related discipline from a recognized university.
  • Should have at least five (5) years’ experience, three (3) of which should have been at the level of Counselor in counseling in a reputable institution
  • Should have excellent communication and listening skills.
  • Should have a positive attitude towards people.
  • Should have exceptional interpersonal skills and the ability to relate to people from a diverse range of cultural backgrounds
  • Should be a team player.
  • Should have demonstrable attributes of sincerity, integrity, confidentiality and empathy.
  • Should be computer literate.

JOB TITLE: SENIOR LEGAL OFFICER
Salary Scale: PU6.1NTNSc
Vacancies: 01
Ref. No.: KAB INT/6/1/2024
Responsible to: Deputy University Secretary
Responsible for: Legal Officer

PURPOSE OF THE JOB

  • To provide effective legal services to the University on all legal matters.

DUTIES AND RESPONSIBILITIES

  • Provides legal services to the University including the drafting of agreements, contracts, registration and protection of intellectual property, memoranda and other legal documents.
  • Analyses, critiques and proffers legal opinion on administrative and policy decisions on matters of law.
  • Supports the Deputy Director/ Legal Services in liaising with various institutions on any legal matters including representation in Courts of Judicature.
  • Conducts due diligence on firms intending to carry out major projects for supply of goods or services to the University as may be directed by the Deputy Director/ Legal Services.
  • Supports the Deputy Director/ Legal Services in planning, preparation and execution of the budget of the Unit.
  • Reports on the activities and performance of the legal teams.
  • Supervises, mentors, coaches, counsels and appraises lower level staff of the Unit.
  • Interprets laws and other statutory instruments relating to the University.
  • Conducts legal research and drafts legal submissions and legal briefs to facilitate the defense team in court proceedings.
  • Undertakes other duties as may be assigned by Deputy Director/ Legal Services from time to time.

PERSON SPECIFICATIONS

  • Should have a Master’s degree in Law or equivalent legal qualification.
  • Should have a diploma in legal practice from Law Development Centre or other recognized institution.
  • Should be an enrolled advocate of the High Court with a valid practicing certificate.
  • Should have at least five (5) years of legal practice as a Lawyer or Attorney at law.
  • Should have good communication, leadership and interpersonal skills.
  • Should be proficient in using relevant computer packages.
  • Should be a person of proven integrity.

JOB TITLE : PROCUREMENT OFFICER
Salary Scale: PU6.2NTNSc
Vacancies: 01
Serial. No.: KAB INT/7/1/2024
Responsible to: Senior Procurement Officer
Responsible for: Assistant Procurement Officer

PURPOSE OF THE JOB

  • Provide technical advice and guidance on procurement and disposal to Sub-Contracts Committees and the User Units in the University.

DUTIES AND RESPONSIBILITIES

  • Provides secretarial services to the Sub-Contracts Committees.
  • Liaises with end-users and compiles all procurement requirements for the University Units.
  • Guides the suppliers on procurement procedures
  • Verifies documentation relating to procurement and organizes the documentation for easy use by all interested parties.
  • Liaises with Accounts to ensure availability of procurement funds and timely payments to suppliers/Consultants/ contractors.
  • Prepares periodic reports for the Contracts Committee and Public Procurement and Disposal of Public Assets Authority.
  • Performs any other duties assigned by the Supervisor

 PERSON SPECIFICATIONS

  • Should have a Master degree in either Procurement, Purchasing or Logistics and Supply Chain Management from a recognized institution.
  • Should have at three (3) years’ experience at Assistant Procurement Officer Level in a reputable organization.
  • Should have in-depth knowledge of laws governing procurement.
  • Should have the ability to build, lead, and work with teams.
  • Should be computer literate.
  • Should have well developed communication and interpersonal relationship skills.

JOB TITLE: ADMINISTRATIVE OFFICER
Salary Scale: PU6.2NTNSc
Vacancies: 01
Serial. No: KAB INT/8/1/2024
Responsible to: Senior Administrative Officer
Responsible for: Assistant Administrative Officer

PURPOSE OF THE JOB

  • To carry out general administration of the Office where posted.

DUTIES AND RESPONSIBILITIES

  • Schedules appointments, organizes and takes minutes of meetings called by the Deputy Vice Chancellors.
  • Provides timely notification to the Deputy Vice Chancellors of schedules on the calendar.
  • Manages records of important contacts to the Offices of the Deputy Vice Chancellors.
  • Drafts administrative and other correspondences for the Deputy Vice Chancellors as instructed.
  • Undertakes official administrative assignments as instructed by the Deputy Vice Chancellors.
  • Participates in the organization of University ceremonies and events involving the Deputy Vice Chancellors.
  • Organizes both local and international itineraries for the office including confirming travel, freight and hotel reservations.
  • Compiles relevant data or information for the Deputy Vice Chancellors as instructed.
  • Drafts speeches or briefs for the Deputy Vice Chancellors.
  • Oversees the security of persons and documents of the Office.
  • Supervises and appraises the administrative support staff deployed to the Office.
  • Provides regular briefs to the Deputy Vice Chancellors on the functioning of the Office.

 PERSON SPECIFICATIONS

  • Should have a Master’s degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized institution.
  • Should have at least three (3) years of experience at the level of Assistant Administrative Officer in administration gained from a reputable organization.
  • Should be highly organized, mature and capable of interacting with high profile persons.
  • Should have people skills.
  • Should be computer literate

 JOB TITLE: ASSISTANT ACADEMIC REGISTRAR
Salary Scale: PU6.2NTNSc
Vacancies: 02
Ref. No: KAB INT/9/1/2024
Responsible to: Senior Assistant Academic Registrar/ Examinations
Responsible for: Assistant Administrative Officer

PURPOSE OF THE JOB

  • To assist the Senior Assistant Academic Registrar in planning, coordinating and managing examinations.

DUTIES AND RESPONSIBILITIES

  • Assists in compiling data for preparation of the University examinations time table.
  • Assists in compiling and administering examinations papers.
  • Assists in issuing examination cards to registered students.
  • Assists in enforcing compliance with regulations governing examinations.
  • Assists in monitoring the safe custody and integrity of examination results at Faculties.
  • Assists in organizing arrangements for travel, accommodation and welfare of External Examiners.
  • Assists in preparing Academic Transcripts.
  • Assists in following-up implementation of decisions relevant to the conduct of examinations.
  • Assists in preparing academic certificates.

KEY OUTPUTS

  • Data for preparation of examinations timetable compiled.
  • Support for compiling and administering Examination papers provided.
  • Support for issuance of Examination cards provided.
  • Support in enforcement of Examinations regulations provided.
  • Support for monitoring of security and integrity of examinations results provided.
  • Support in organizing travel arrangements, accommodation and welfare of External Examiners provided.
  • Support for preparation of Academic Transcripts provided.
  • Support for follow-up of implementation of decisions relevant to the conduct of examinations provided.
  • Support for preparation of Academic certificates provided.

PERSON SPECIFICATIONS

  • Masters degree from a recognized institution.
  • Should have a minimum of three (3) years working experience as an administrator in a reputable institution.
  • Should have good interpersonal and effective communication skills.
  • Should have a high level of integrity.
  • Should be computer literate.
  • Attention to detail
  • Ability to keep accurate records safely
  • Knowledgeable of the academic programs offered
  • Good customer care
  • Ability to meet deadlines with minimal supervision

JOB TITLE : ASSISTANT RECORDS OFFICER
Salary Scale: PU7NTNSc
Vacancies: 01
Ref. No : KAB INT/10/1/2024
Responsible to: Records Officer
Responsible for: Records Assistant

PURPOSE OF THE JOB

  • To provide effective support to the Records function in the University in accordance with professionally accepted standards and legal requirements.

DUTIES AND RESPONSIBILITIES

  • Implements, maintains and updates information programs, procedure and strategies for Records and Information function.
  • Provides technical support and implements decisions of the ICT subcommittees of council in line with University policies.
  • Implements the annual work plans for the records and information function in line with University priorities and policies.
  • Maintains active and semi-active records (personnel/administrative) following the retention schedule and provenance standards in line with University records and information policy.
  • Maintains an inventory of records users, file retrieval and tracking system in line with records and information policy.
  • Receipts, classifies schemes and dispatches mails to respective destinations in line with University records and information policy.

KEY OUTPUTS

  • Information programs, procedure and strategies for Records and Information function implemented maintained and updated.
  • Technical support provided and decisions of the ICT subcommittees of council implemented.
  • Annual work plans for the Information function implemented.
  • Active and semi-active records for both personnel and administrative maintained.
  • An inventory of records users, file retrieval and tracking system maintained.
  • Mails received, schemes classified and dispatched to respective destinations.

PERSON SPECIFICATIONS

  • Should have a degree in either Information Science, Records and Archives Management, Library and Information Science, Library and Information Technology or any other related field.

OR

  • Should have a degree in Computer Science with post graduate Diploma in Records Management or Information Science, Records and Archives Management, Information Science or Library and Information Technology
  • Should have organizational skills.
  • Should be computer literate.
  • Should have good interpersonal relationship and communication skills.

JOB TITLE: ASSISTANT ADMINISTRATIVE OFFICER
Salary Scale: PU7NTNSc
Vacancies: 01
Serial. No: KAB INT/11/1/2024
Responsible to: Supervisor where deployed
Responsible for: Lower Level Administrative & Support Staff

PURPOSE OF THE JOB

  • To support the supervision of provision of shared administrative support services to the University.

DUTIES AND RESPONSIBILITIES

  • Supervises the delivery of common user goods and services.
  • Coordinates mail, postage and courier services.
  • Oversees the management of guests where deployed.
  • Assists in the Unit where deployed in organizing events and ceremonies of a non-academic nature.
  • Compiles data and information for administrative decision making or speech preparation.
  • Follows up and reports on status of implementation of administrative decisions taken by either Management or Council.
  • Assists in assembling relevant administrative data or information as requested.
  • Supervises lower level administrative and support staff.

 PERSON SPECIFICATIONS

  • Should have a degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized institution.
  • This is a graduate entry level position that does not require prior experience.  Any relevant experience however constitutes an added advantage.
  • Should have people skills.
  • Should be computer literate.

JOB TITLE: LIBRARY ASSISTANT
Salary Scale: PU7NTNSc
Vacancies: 02
Serial. No: KAB INT/12/1/2024
Responsible to: Assistant Librarian
Responsible for: Library Clerk

PURPOSE OF THE JOB

  • To manage and maintain cataloguing and classification of library materials in an accessible form for end users.

DUTIES AND RESPONSIBILITIES

  • Supports the cataloguing and classification of library materials in accordance with set standards.
  • Supports the compilation of bibliographies to enable end users access information easily.
  • Manages the registration of Library users.
  • Handles overdue and replacement of lost/damaged library materials.
  • Checks the filing of catalogue cards.
  • Supports the training of students using Library resources.
  • Handles reference transactions for teaching or research and clearance of readers as guided.
  • Implements systems and procedures to facilitate easy use of library resources.
  • Enforces policies, regulations and procedures governing the use of Library resources.
  • Compiles data for update of the Library inventory.
  • Supervises lower level Library staff.

 PERSON SPECIFICATIONS

  1. Should have a degree in Library and Information Science from a recognized institution.
  2. Should have good organizational skills and interpersonal relationship skills.
  3. Should be computer literate, have a good working knowledge of standard office documentation software and proficient in the use of relevant e-library applications and other information services technologies.

Suitably qualified and interested candidates should send their applications in sealed envelopes clearly indicating the position applied for to the address below, including typed Curriculum Vitae, copies of Certified Transcripts and Certificates, Postal and Telephone Contacts, Names and Telephone Contacts of three referees:

The application should be written through the supervisors accompanied by the complete appraisal forms for the last 2 years.

Applications should reach the under mentioned address not later than 15th July 2024 at 5:00 p.m.

University Secretary,
Kabale University
Kikungiri Campus
P.O Box 317,
Kabale.

OR

Kabale University Kampala Liaison Office
3rd Floor, Reev House, Plot 515,
Bombo Road, Wandegeya -Kampala.

NB: Only Shortlisted Candidates will be contacted.

Kabale University is an Equal Opportunities Organization